Arizona Criminal Justice Information System (ACJIS) Practice Exam

What documentation should be made available to ensure compliance during audits?

1. Auditor reports only

2. Internal memos

3. Written procedures

4. Data collection logs

The correct answer is: Written procedures

The importance of written procedures in ensuring compliance during audits stems from their role in providing clear guidelines and protocols that govern the operations of an organization. These procedures outline the standard practices that should be followed, which can help demonstrate a commitment to regulatory compliance and organizational accountability. When documentation is well-organized and includes detailed written procedures, it allows auditors to verify that proper processes were followed and that the organization is adhering to applicable laws and regulations. This written documentation serves as evidence that the organization has established controls in place, which is a critical component during an audit process. While auditor reports, internal memos, and data collection logs can provide additional context or information, they do not serve the same foundational role in compliance as written procedures do. Written procedures create a framework that supports all other documentation and practice, making them essential for audit readiness.