What is the procedure for reporting corrections in ACJIS data?

The procedure for reporting corrections in ACJIS data requires users to submit a formal request that specifically cites the data error to the appropriate agency. This ensures that there is a documented and traceable process for addressing inaccuracies, which is vital for maintaining the integrity and reliability of the criminal justice information system. By formalizing the correction request, agencies can efficiently investigate and resolve the issue, keeping the data accurate for all stakeholders who rely on it for law enforcement and public safety purposes.

This method emphasizes accountability and documentation, essential aspects of data management in criminal justice to prevent casual or undocumented changes that could lead to further discrepancies. Other methods, such as making verbal reports or direct changes to the database, could lead to confusion and a lack of official records. Annual audits alone would not suffice because they do not allow for real-time corrections and could let inaccuracies persist until the next scheduled audit.