Arizona Criminal Justice Information System (ACJIS) Practice Exam

What is the purpose of having written procedures available for review during an audit?

1. To ensure all staff members are aware

2. To comply with legal regulations

3. To facilitate training sessions

4. To challenge audit findings

The correct answer is: To comply with legal regulations

The purpose of having written procedures available for review during an audit is fundamentally tied to ensuring compliance with legal regulations. Written procedures serve as documentation that an organization adheres to established laws, standards, and best practices. When these procedures are accessible during an audit, they provide auditors with the necessary framework to verify that the organization is following required protocols, thus demonstrating their commitment to regulatory compliance. The presence of documented procedures also aids in creating a transparent environment where auditor inquiries can be addressed more effectively. This documentation can outline specific processes and guidelines that the organization has committed to adhering to, reinforcing the credibility of the organization’s operations during the audit process. While awareness among staff, facilitating training, and possibly addressing audit findings are all related aspects of an organization's operation, the core reason for having written procedures during an audit is grounded primarily in regulatory compliance, ensuring that the organization is fulfilling its obligations under law and policy.