Arizona Criminal Justice Information System (ACJIS) Practice Exam

Which of the following practices is NOT an acceptable destruction method for ACJIS data?

1. Shredding documents

2. Burning documents

3. Wiping electronic storage

4. Storing data for future use

The correct answer is: Storing data for future use

The practice of storing data for future use is not an acceptable destruction method for ACJIS data because it does not involve eliminating the information. Destruction methods aim to ensure that sensitive data is irrevocably destroyed and cannot be retrieved or reconstructed. Storing data for future use, on the other hand, retains information that could pose a security risk if accessed improperly. In comparison, viable destruction methods like shredding documents, burning documents, and wiping electronic storage are designed to render the data unreadable and inaccessible. These methods prevent unauthorized access and ensure compliance with regulatory requirements regarding data handling and protection. Therefore, while shredding, burning, and wiping are all proactive steps to safely eliminate data from physical and electronic formats, storing data does not serve that purpose and instead maintains the potential for future retrieval.